Accurate, Organized Payments — Month After Month
Bill Pay - Built For How You Actually Work
We offer two Accounts Payable options that match your volume and control needs. Both tie directly into our Monthly Bookkeeping so bills, payments, and reports stay perfectly in sync.
Bill Pay Core: Simple, fast, and reliable bill pay for small teams.
Best for: businesses with a single approver and less than 60 vendor bills per month.
What’s included
Central inbox for invoices and receipts (email or mobile upload)
Vendor setup and basic verification (W-9 on file before first payment)
Coding to the right accounts, classes, and jobs
One scheduled weekly pay run (ACH or mailed checks)
One approval required before proceeding
Documents attached to every bill in your ledger
Monthly 1099 report prep
How it ties into Monthly Bookkeeping
Every paid bill reconciles during your monthly close
Source documents are linked to transactions for audit-ready books
Clear AP aging and cash requirements roll into your monthly reports
Outcome: vendors paid on time, clean books, no guesswork.
Bill Pay Plus: Controls and visibility for growing teams and complex jobs.
Best for: multi-approver workflows, project/Job-costing detail, subs or retainage, or more than 60 bills per month.
What’s included
Everything in Bill Pay Core, plus:
Multi-step approvals by amount, vendor, or department
Twice-weekly pay runs and scheduled payments
Segregation of duties (preparer ≠ approver ≠ payer)
Exception handling and duplicate detection before pay day
Monthly vendor statement reconciliation
Optional insurance/COI tracking and payment blocks if expired
Detailed line-item splits for job costing where needed
How it ties into Monthly Bookkeeping
Approved bills flow to your ledger daily for real-time AP aging
Job-level detail appears in your monthly reporting pack
Variances and missing docs are cleared before the close, not after
Outcome: stronger controls, tighter cash planning, and fewer “who approved this?” moments.
How Bill Pay works
One flow: invoices come in, get coded, approved, and paid; we reconcile and close the month.
No loose ends: every bill has a document; every payment ties out.
Cleaner cash picture: upcoming payments feed your cash flow view so you can plan instead of react.
Send bills by email or mobile snap
We code to the right accounts, classes, and jobs
You approve (single approver in Core, multi-step in Plus)
We pay on a set schedule
We reconcile and deliver month-end reports
How Does This Help You Run Your Business?
On-time vendor payments
Audit-ready documentation
A predictable calendar for cash and closes
A team that actually answers “where’s that invoice?” with proof, not guesses
Want AP with clean books, not chaos? Start with AP Core or step into AP Plus. We’ll set up approvals, schedule pay runs, and connect everything to your Monthly Bookkeeping so your numbers match reality.
Which Program Should I Choose?
Bill Pay Core: $400 – $900 per month
Keep vendor payments organized, timely, and predictable so cash goes out on purpose. We centralize bills, route approvals, and schedule payment runs to match cash flow. Each cycle closes with a clear summary of what was paid and what’s coming due. Bill Pay Core is perfect for up to 60 bills per month, 1 approver and bills paid through ACH. Processing fees (payment processors, postage, or third-party subscriptions you approve) are passed through at cost.
Bill Pay Plus: $900 - $2,000 per month
When vendors, projects, and deadlines multiply, Bill Pay Plus adds stronger controls and proactive vendor management. We coordinate documents, align payment timing to milestones, and catch exceptions before they become problems. This level adds COI and lien-waiver holds/releases, terms management, discount capture and milestone payment calendars.