Bill Payment
We manage your accounts payable so vendors are paid accurately and on time. Includes invoice processing, payment scheduling, and vendor communication to maintain good supplier relationships and avoid late fees.
The Pile
Vendor bills arrive from everywhere. Your electrical supplier sends paper invoices. The lumber yard emails a PDF. Your insurance company mails something that looks like junk but is actually a renewal notice. Subscriptions auto-renew without warning. Every vendor has different terms and different ways of telling you what you owe.
Most business owners develop a system that is not really a system. A stack on the corner of the desk. A folder in the email inbox. Mental notes about what is urgent this week. It works until it does not. And when it fails, it usually fails at the worst possible time.
Invoice Processing
Invoice Processing
We receive and organize every vendor bill in one place. Paper or digital, it all gets captured, categorized correctly, and matched to the right expense account. Nothing gets lost in a pile or buried in an inbox.
Payment Scheduling
Payment Scheduling
We create a payment calendar that matches your cash flow. You know exactly what is going out and when before you approve anything. No more scrambling to figure out what is due tomorrow.
The Cost
Late fees are the obvious cost. Twenty-five dollars here, fifty there. Over a year it adds up to real money. But the damage that is harder to measure often matters more than the fees.
Your best subcontractor has three general contractors calling for their time. If you are the one who pays thirty days late, you are not getting priority scheduling when you need them for a tight deadline. Suppliers put slow-pay accounts on credit hold right when you need materials for a job. Insurance that lapses creates gaps in coverage you cannot undo.
Late Fees Add Up
Late Fees Add Up
We eliminate late fees by paying on time every time. For a business with twenty or thirty vendor bills per month, this often saves hundreds of dollars per year. That is money that stays in your pocket instead of funding someone else’s penalty revenue.
Vendor Relationships
Vendor Relationships
Reliable payment makes you a preferred customer. When materials are tight or your plumber has to choose which job to show up to first, being known as someone who pays on time matters. Good AP habits protect relationships you have spent years building.
The Process
We handle the full cycle. Bills come to us. We verify them against quotes or purchase orders. We code them to the right expense categories. We schedule payment according to terms and your cash position. You get a weekly summary showing what is coming due, you review and approve, and we process the payments.
You stop logging into multiple vendor portals. You stop remembering who gets paid on the first versus the fifteenth. You stop waking up at 2am wondering if you forgot to pay someone important.
Visibility
Visibility
You see exactly what is owed to whom before any money goes out. No surprises. No forgotten bills surfacing three months later with interest attached. The aging report is always current and you know your total obligations at a glance.
Time Saved
Time Saved
Stop spending your evenings paying bills. Stop carrying the mental overhead of tracking due dates and payment methods. That time goes back to running your business or back to your family. Either way it is better spent than staring at invoices.
Greater Boston's Trusted Bookkeeping Partner
The Next Step:
A Short Conversation
We'll ask a few questions, figure out what you need, and give you a straightforward quote.