Expense Control
We track, categorize, and trend your expenses to find waste and opportunities to save. Includes subscription audits, vendor negotiations, and purchasing controls to keep spending intentional.
The Work That Gets Skipped
Every business owner has a mental list of expenses they should review. That software subscription from two years ago. The vendor rate that seemed reasonable at first. The office supplies that keep showing up on the credit card without anyone questioning them.
The problem is time. You are managing jobs, handling clients, keeping the operation running. Sitting down to audit your expenses gets pushed to next week, then next month, then never. Meanwhile, the charges keep hitting your account on autopilot.
The Audit
The Audit
We go through your expenses line by line. Every recurring charge, every vendor payment, every category of spending. We look for subscriptions you forgot about, services you are not using, and rates that have crept up over time without anyone noticing.
The Controls
The Controls
We set up systems to prevent waste before it starts. Purchasing thresholds, approval workflows, and spending policies that fit how your business actually operates. Simple guardrails that catch problems early instead of discovering them months later.
Where the Money Goes
Most business owners focus on revenue. Land more jobs, close more deals, bring in more clients. But if your expenses are leaking, higher revenue just means you are losing money faster. A 5% reduction in expenses often has the same profit impact as a 15% or 20% increase in sales, depending on your margins.
The modern subscription economy makes this worse. Software tools bill monthly. Services auto-renew. What started as a free trial becomes a $50/month charge that nobody remembers signing up for. Multiply that across a dozen vendors and you are hemorrhaging cash without realizing it.
The Subscription Problem
The Subscription Problem
We see it constantly. Businesses paying for three different project management tools because different employees signed up at different times. CRM software nobody logs into. Cloud storage duplicated across multiple providers. Each one seems small. Together they add up to real money.
The Vendor Creep
The Vendor Creep
Your materials supplier raised prices 4% last year. Your insurance renewed at a higher rate. Your service contracts all went up a little. Nobody questioned it because nobody was tracking it. Over three years, those small increases compound into serious money walking out the door.
Taking Control Back
We start with visibility. You get a clear picture of where every dollar goes, organized by category and trended over time. When you can see that office supplies jumped 40% this quarter, you can ask why. When you can see every recurring charge on one list, you can decide what actually earns its place.
Then we take action. Cancel the subscriptions you do not need. Call the vendors whose rates have drifted. Implement simple purchasing rules so new expenses do not sneak in without approval. This is not about being cheap. It is about spending intentionally instead of automatically.
Vendor Negotiations
Vendor Negotiations
Armed with data, we approach your vendors about rates. Many businesses have not renegotiated in years. Insurance, materials, recurring services. Suppliers often have room to move if you actually ask. We do the asking so you do not have to make those calls yourself.
Spending Discipline
Spending Discipline
We implement rules that work for your business. Maybe purchases over $500 need approval. Maybe recurring subscriptions require annual review before renewal. Simple structures that prevent waste without slowing down your operations or creating bureaucracy.
Greater Boston's Trusted Bookkeeping Partner
The Next Step:
A Short Conversation
We'll ask a few questions, figure out what you need, and give you a straightforward quote.