Full-Service Payroll
We process your payroll every pay period. You approve the hours and we handle everything else.
What This Is
You have employees to pay and taxes to file. You could run payroll yourself using software, but that means learning the system, remembering deadlines, and handling every pay run personally. This service takes the entire process off your plate. You send us hours or salary confirmations, and we handle everything from there.
Employees receive direct deposit on schedule. Federal and Massachusetts withholdings are calculated correctly. Tax deposits go out on time. Quarterly reports get filed. When January arrives, W-2s are prepared and distributed. Your involvement is limited to approving hours and reviewing the summary we send after each run.
Each Pay Period
Each Pay Period
We calculate gross pay, overtime, and deductions. Federal withholding, Social Security, Medicare, Massachusetts income tax, and any applicable local taxes are handled. Direct deposits go to employees on the scheduled pay date. Tax payments are remitted to the IRS and MA DOR. You receive a summary showing what went out and where.
Beyond the Pay Run
Beyond the Pay Run
Quarterly Form 941 filings, Massachusetts unemployment reports, and any workers comp documentation your insurer requires. Year-end W-2s and W-3s prepared and filed. New hire reporting to the state. If an employee leaves, we handle the final paycheck and any required notices. All the compliance work that happens outside regular pay cycles.
Why This Matters
Payroll is relentless. Every week or every two weeks, it needs to happen. It doesn’t care that you’re dealing with a difficult project or traveling or just had a rough week. Employees expect their money on time, and the IRS expects deposits on schedule. Miss a deadline once and you’re explaining penalties. Miss it repeatedly and the consequences compound.
Running payroll yourself works until something else demands your attention at the wrong moment. A contractor working in the field doesn’t have time to sit at a computer processing pay runs on a Thursday afternoon. A service business owner juggling customer calls shouldn’t also be calculating overtime and verifying tax withholdings. The work gets done, but it gets done rushed, late, or with errors that surface later.
The Time Cost
The Time Cost
Processing payroll takes two to four hours each cycle once you factor in reviewing hours, running the pay run, verifying everything looks right, and handling any issues that come up. That’s 50 to 100 hours annually for a biweekly payroll. Hours spent on administrative work instead of billable work or business development.
The Penalty Risk
The Penalty Risk
Late tax deposit penalties add up fast. A day late might cost you a few percent of the deposit. A week late costs more. Massachusetts and federal filing deadlines don’t align, so you’re tracking multiple calendars. One missed quarterly form, one forgotten deposit, and you’re writing a check to the government that wasn’t in your budget.
What Changes
Payroll happens without you. You approve the hours, usually by email or a quick text, and the rest takes care of itself. Employees get paid on time every period. Tax deposits clear automatically. Quarterly filings go out before you even think about the deadline. The entire cycle runs in the background while you focus on your actual business.
When something unusual comes up, you have someone to call. Not a national call center where you explain your situation from scratch every time. Someone in MetroWest who already knows your setup, your employees, and your pay schedule. Need to add a new hire mid-cycle? Handle a garnishment? Process a bonus? You ask, and it gets done correctly.
Hours Recovered
Hours Recovered
Those 50 to 100 hours annually go back to work that moves your business forward. Estimating jobs, meeting with clients, training employees, or just ending the week on time. The administrative burden of payroll disappears from your schedule entirely.
Compliance That Stays Current
Compliance That Stays Current
Tax rates change. Massachusetts rules update. Federal regulations shift. Keeping track of what changed and how it affects your payroll is a job in itself. When you hand off payroll, compliance updates happen automatically. You don’t research new rules or worry about whether your software is current. It just gets handled.
Greater Boston's Trusted Bookkeeping Partner
The Next Step:
A Short Conversation
We'll ask a few questions, figure out what you need, and give you a straightforward quote.