Invoicing & Collections
Get paid faster without chasing customers. We handle invoice generation, payment tracking, and follow-up so the work you complete turns into cash in the bank.
What This Is
You finish a job on Friday afternoon. Monday morning you’re already at the next site. The invoice for Friday’s work sits in your head, waiting for a quiet moment that never comes. A week passes, then two. You finally send it and now the 30-day payment clock starts from an already late position.
This service closes that gap. We generate invoices as soon as work is complete, track payments as they come in, send reminders when they don’t, and follow up systematically until the balance clears. You tell us the job is done and we handle everything from there.
Invoice Generation
Invoice Generation
Clean, professional invoices sent the same day you finish the work. Standardized terms, clear payment options including credit card and bank transfer, and automatic delivery to the right contact. The clock starts immediately instead of whenever you get around to it.
Payment Tracking
Payment Tracking
We monitor your aging report weekly. Every open invoice is tracked with payment status, days outstanding, and next follow-up date. Nothing slips through the cracks because we’re watching the list consistently and flagging accounts that need attention.
Why This Matters
Calling a good customer to ask about an overdue invoice feels terrible. You want to maintain the relationship. You don’t want to come across as aggressive or desperate. So you wait another week, hoping they’ll remember on their own. They don’t. Now it’s been 60 days and the conversation is even more awkward.
The financial cost adds up faster than most people realize. An invoice that sits unbilled for two weeks, then unpaid for 45 days, means you funded that job for two months before seeing any return. Do that across a dozen active projects and you’re constantly short on cash while your receivables report shows plenty of money owed.
The Relationship Problem
The Relationship Problem
You spent months building trust with a customer. Now you have to switch from helpful service provider to bill collector. Most business owners avoid this transition entirely, which is exactly why invoices go unpaid for 60, 90, even 120 days without real follow-up.
The Cash Flow Impact
The Cash Flow Impact
Work completed but not invoiced is invisible revenue. Invoiced but not collected is money you can see but not use. Both create cash crunches that force you to delay vendor payments, stress over payroll timing, or turn down new work because you can’t fund the materials.
What Changes
You get a professional buffer between you and the money conversation. We send the reminders, make the follow-up calls, and handle the escalation when needed. You stay the trusted contractor or service provider while someone else manages collections with scripts and procedures that work.
The result is cash flow you can actually predict. When invoices go out consistently and follow-up happens on schedule, payments arrive in patterns instead of random bursts. You can plan payroll, schedule vendor payments, and make decisions based on when money will actually land in your account.
Consistent Follow-Up
Consistent Follow-Up
Reminders go out automatically when invoices pass their due date. Escalation happens at set intervals with increasingly direct communication. The process is professional and persistent without being aggressive, and it happens whether you remember to ask about it or not.
Real Visibility
Real Visibility
You know exactly who owes what and for how long. Payment history by customer shows you who pays promptly and who needs prepayment terms. You stop making decisions based on gut feeling and start making them based on actual data about how your customers behave.
Greater Boston's Trusted Bookkeeping Partner
The Next Step:
A Short Conversation
We'll ask a few questions, figure out what you need, and give you a straightforward quote.