Performance Reporting
Simple, clear reporting that shows what changed and why. Includes a weekly cash dashboard with cash on hand, AR aging, and upcoming outflows. Month-end summaries in plain English with variance highlights versus prior month and budget.
What This Is
Performance reporting is not the same as running a P&L in QuickBooks. Your accounting software can generate dozens of reports, but most business owners ignore them because they’re confusing, full of jargon, or just don’t answer the questions you actually have. This service translates your financial data into something you can understand and act on.
We build a reporting rhythm that matches how you run your business. Weekly you get a dashboard showing cash on hand, who owes you money, and what bills are coming due. Monthly you get a summary comparing this month to last month and to your budget, with notes explaining what changed and why. Plain English, not accountant-speak.
Weekly Cash Dashboard
Weekly Cash Dashboard
Every week you see where you stand. Cash in the bank. Receivables aging so you know who’s overdue. Upcoming payables so you can plan ahead. A five-minute check-in that keeps you current without digging through multiple accounts.
Monthly Summary
Monthly Summary
At month end you get a report that explains what happened. Revenue compared to last month and to budget. Expenses that increased and why. Margin trends worth watching. Written so you can read it yourself and actually understand what it means.
Why It Matters
Most business owners check their bank balance and call that financial management. The problem is that number is misleading. It doesn’t account for the payroll going out Friday, the vendor payment due next week, or the customer invoice sitting at 45 days past due. The bank balance is a snapshot of liquidity, not a picture of financial health.
Without regular reporting, problems compound quietly. A customer stretches their payment terms from 30 days to 60 and you don’t notice until cash gets tight. Material costs creep up over a few months and by the time you feel the margin squeeze, you’ve already priced three jobs at the old rates. The damage happens before you know there’s a problem.
Late Discoveries
Late Discoveries
The worst time to learn about a financial problem is when it becomes urgent. A customer goes 90 days overdue and you only notice when you need that cash. Overhead creeps up for six months before you realize margins have thinned. Regular reporting catches these things while they’re still small.
The Bank Balance Illusion
The Bank Balance Illusion
Your account shows $50,000 but $30,000 is already spoken for. Payroll, quarterly taxes, that big materials order. What looks like a healthy balance is actually a thin cushion. Performance reports show real available cash, not just what’s sitting in the account today.
What Changes
You stop guessing. You start each week knowing your actual cash position, not just your bank balance. You can see at a glance who owes you money and how long they’ve been sitting on it. You know what’s going out before it goes out. The uncertainty that makes financial decisions stressful gets replaced with actual information.
When you meet with your CPA or talk to your banker, you have answers. You understand your own numbers. You’re not hoping someone else can explain your business back to you. The reports are yours, written in language you can use, showing the things you need to see.
Decisions with Data
Decisions with Data
Should you hire? Can you afford that equipment? Is it time to raise prices? These questions get easier when you can see real margin data and cash flow trends. You stop making financial decisions based on how the bank balance looked this morning and start making them based on what the numbers actually say.
Problems Before Emergencies
Problems Before Emergencies
A variance from budget shows up in the monthly report. Expenses in a certain category are trending higher. You investigate while it’s small, not after it’s already eaten your margin for the quarter. Regular reporting turns surprises into early warnings you can actually do something about.
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The Next Step:
A Short Conversation
We'll ask a few questions, figure out what you need, and give you a straightforward quote.